Employee offboarding software from checklist to paklaring
When an employee resigns, reaches contract end, retires or is terminated, HR opens one offboarding case. The case shows everything still open for that person, from assets and leave balance to pending approvals, and HR clears it from the same page. Final pay goes through payroll, then HR issues the paklaring letter.
What you can do
Exit checklist
A checklist template with items such as work handover, ID card and system access is copied into each case. HR can add or remove items per employee.
Assets and open items
See assets still held, unfinished requests, approvals waiting on the leaver and their direct reports. Reassign or close all of them from the case.
Leave and reimbursement settlement
Decide whether the remaining leave is paid out or forfeited. Approved reimbursements are paid in the final payroll.
Severance tax and paklaring
HR enters the severance lines, and the system calculates final PPh 21 at the tiered rates and adds it to the payslip and the e-Bupot report. The paklaring letter gets its number automatically.
How it works
- 1
Open a case
Choose the exit type, reason, notice date and last working day.
- 2
Work through the checklist
Settle assets, leave, reimbursements and pending requests, and enter the final pay lines.
- 3
Close and issue the letter
When every item is done and the last working day has passed, HR closes the case, the employee's account is disabled and the paklaring can be printed.
Frequently asked questions
What is employee offboarding software?
Software that runs the exit process for a leaving employee, from checklist, asset return and final pay to the employment reference letter. In Stavis HR handles it all in one case per employee.
Is PPh 21 on severance pay calculated automatically?
Yes. HR enters the severance amounts and related components, and the system calculates final PPh 21 at the tiered rates of 0%, 5%, 15% and 25%. The tax appears on the payslip and in the e-Bupot report.
How do I create a paklaring letter?
From a completed case, HR picks the signer and issue date. The letter number is assigned automatically, and the letter prints to PDF in Indonesian or English without stating the exit reason.
Can the employee still clock in during offboarding?
Yes. The employee stays active, clocks in and is paid until HR closes the case after the last working day.
See Stavis with your own company
Bring one department, one shift pattern and one month of payroll. We will walk through it with you.
